Book a Video Conference
Booking a video conference is the same as making a standard reservation, except for a few differences:
If you are licensed for EMS Integration to Exchange and/or EMS Exchange Room Integration (ERI), a Calendaring section will appear on the first screen of the Reservation Wizard in EMS Desktop Client. The Calendaring section contains two booking method options—Standard and Exchange Enabled.
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On the first screen of the Reservation Wizard, in Wizard Template, select a video conference template.
Your Administrator configures these templates. If none are available, contact your Administrator. Also, set the Search method to Standard.
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Select at least two rooms for video conferences.
One is the "host" where the presenter drives the video conference, and the other rooms are "endpoints" where attendees participate in the video conference. You can have multiple rooms and one host. On the second screen of the wizard where you select rooms for the booking, select all rooms involved including your host room.
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An additional Video Conference tab is available for video conferencing on the third screen of the wizard where you designate one of the rooms as the host.
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Once you finalize your reservation, the host room shows in the Navigator with Yes under the VC Host column. Each room shows as a booking under the reservation. If your Administrator has configured it, resources needed for a video conference, such as a Video Conference cart, are automatically included as details under the bookings.
