Configure Floor Plans

Floors plans are an optional feature enabled by an EMS Floor Plans license, that allows users to view available rooms and book a space directly from a floor plan image in EMS Web App or EMS Kiosk App.

The availability of each reservable space determines the indicator (available or unavailable) that shows on a floor plan in EMS Web App or EMS Kiosk App

Configuring floor plans in the Floor Plan module is a three-step process.

Closed1. Configure Floor Plan Indicators

Configure the floor plan indicators. For example, you might use something as simple as a green square to indicate that a room on a floor is available and a red square to indicate that a room on a floor is unavailable.

The image must be in .png, .jpg, .jpeg, .jpe, .jfif, or .svg format.

To configure floor plan indicators:

  1. On the EMS menu bar, click Configuration > Facilities > Floor Plan Indicators

    The Floor Plan Indicators window opens, listing active indicator sets currently configured in your EMS database.

    To see all indicator sets regardless of status, under Show select Inactive.

  2. Click New

    The Floor Plan Indicator dialog opens.

  3. In Description, enter a description (max 50 characters including spaces).

    You can name indicators something as simply as Indicator Set 1, or if you are using different indicators for different floor plans in different buildings, you could identify them by building, for example, Memorial Student Union indicators, Fifth Floor Conference Room indicators, and so on.

  4. Next to the Image field, click Search to browse to and select an image to use for the available indicator.

  5. Next to the Secondary Image field, click Search to browse to and select an image to use for the unavailable indicator.

  6. Click OK.

    Your new floor plan indicators are added as active. Select Inactive to deactivate the set.

    Floor plan indicators do not scale when you zoom in and out of the floor plan.

Closed2. Configure a Floor Plan Diagram

Configure a floor plan diagram for each floor of each building for which a floor plan applies. A floor plan diagram is a drawing, or outline, usually to scale, that shows the relationships between rooms, spaces, and other physical features for one floor of a building.

Configure one floor plan diagram for each floor that will be available for booking in EMS Web App and the EMS Kiosk App.

Image files must be .png, .jpg, .jpeg, .jpe, .jfif, or .svg. Optimal image size is 1024 x 768.

To configure a floor plan diagram:

  1. On the EMS menu bar, click Configuration > Facilities > Floor Plan Diagrams

    A blank Floor Plan Diagrams window opens.

  2. Optionally, in the Building field, select (all), or select a specific building to see a list of floor plans for all buildings or for the selected building in the window.

  3. Click New

    The Floor Plan Diagram dialog opens on Floor Plan Diagram tab.

  4. In Description, enter a description (maximum of 50 characters, including spaces).

  5. On the Building field, select the building for which you are configuring the floor plan diagram.

  6. Next to the Image field, click Search to browse and select the image to use for the floor plan diagram.

  7. Open the Floor Plan Indicators tab, and on the Available list, select the floor plan indicator (Ctrl-click to select multiple floor plan indicators) you want to use for this diagram, and then move (>) to the Selected list.

  8. Click OK

Closed3. Map a Floor Plan

To Map your floor plan indicators to rooms on your diagrams, use the Floor Plan Configuration utility.

To map a floor plan:

  1. Sign in to the Floor Plan Configuration module.

    The Configure Rooms option appears above the Login fields on the main window.

  2. Click Configure Rooms

    The Configure Rooms page opens.

  3. In Floor Plan, select a floor plan diagram. 

    The available indicators that are associated with the floor plan diagram display below the selected diagram.

  4. Drag an available indicator and place it as needed to indicate where a room (reservable space) is located on the floor.

  5. Repeat the above steps until you identify all the reservable spaces on the floor.

  6. For each indicator, do the following:

    • Click on the indicator to open a Room Details dialog.
    • In Rooms, select the room for the indicator, and then click Save.

    To filter the list of available rooms, select a specific floor and/or room type under Filter Options. Drop an indicator on the floor plan. Click Save. It is not necessary to configure a room in the indicator.

  7. Close the Floor Plan Configuration module.