Configure the Pricing for a Resource on the Edit Pricing Window

You can configure the pricing for a resource on the Pricing tab of the Resource dialog, or you can configure the resource, and then configure the pricing for it at a later date on the Edit Pricing window.

You can also configure the resource price at the time that you configure rate schedules.

You can export pricing information for a resource on a per rate schedule basis from the Edit Pricing window.

To configure the pricing for a resource on the Edit Pricing window:

  1. On the EMS menu bar, click ConfigurationResources

    A list of categories configured in your EMS database opens.

  2. Select the category for which you are pricing the resources. 

    The Resources window opens. This window lists resources configured in your EMS database for the selected category with an Active status.

  3. Click  Pricing.

    The Edit Pricing window opens.

  4. In Rate Schedule, select the rate schedule.
  5. In Grouping, do one of the following:
    • Leave the Grouping field set to the default value of (all), and then click Display to show a list of all active resources in the groupings that have been configured for the selected category.
    • Select a specific grouping from the field, and then click Display to display a list of active resources in the grouping.
  6. To select the row, click a resource and then in Pricing Method, select the pricing method. 

    The pricing method determines the cost for reserving the resource (see the following table). If a rate schedule is not available, you can configure it.

Pricing Method Fields

Pricing Method

Description

Half Day/Full Day (Event Time)

The total number of hours for the event gets counted and then compared to the number of hours in the Hours column. If the total number of hours for the event is less than or equal to the hours in the Hours column, then the Half Day price is charged for the resource. If the total number of hours for the event is greater than the hours in the Hours column, then the Full Day price is charged for the resource.

Half Day/Full Day (Reserved Time)

The total number of hours for the reservation (event time and reserved time) is counted and then compared to the number of hours in the Hours column. If the total number of hours for the reservation is less than or equal to the hours in the Hours column, then the Half Day price is charged for the resource. If the total number of hours for the reservation is greater than the hours in the Hours column, then the Full Day price is charged for the resource.

Half Day/Full Day (Service Time)

The total number of hours for the service time is counted and then compared to the number of hours in the Hours column. If the total number of hours for the service time is less than or equal to the hours that are indicated in the Hours column, then the Half Day price is charged for the billable item. If the total number of hours for the service time is greater than the hours in the Hours column, then the Full Day price is charged for the billable item.

This pricing method is only available for a resource with a service order.

Hourly (Event Time)

The price in the Price column is multiplied by the event time (in hours) for the booking. You can use the price in conjunction with an initial “flat” fee, and as minimum and maximum fees.

Hourly (Reserved Time)

The price in the Price column is multiplied by the reserved time (in hours) for the booking. This price can be used in conjunction with an initial “flat” fee, and as minimum and maximum fees.

Hourly (Service Time)

The price in the Price column is multiplied by the reserved time (in hours) for the service (resource). This price can be used in conjunction with an initial “flat” fee, and as minimum and maximum fees.

This pricing method is only available for a resource with a service order.

Hourly (Specific)

The price in the Price column is multiplied by the number of hours indicated when adding the resource to a booking.

Unit

The price in the Price column is applied to the resource, regardless of the event time or reserved time for the booking.

  1. After you select a pricing method, select the displayed amount, and then edit the amount as needed.

Field

Description

Price

The dollar amount used to calculate the resource price for a booking. If the pricing method is Unit, then this value is applied in total to a resource, regardless of the event time or reserved time for the booking.

Discount

You can use a discount with any pricing method. If you specify a discount for a resource, then the actual price, the discount percentage, and the discounted amount are displayed on confirmations and invoices.

Min. Charge

Max. Charge

The values in these columns are used in conjunction with the Hourly pricing methods. If you specify a minimum charge for a resource, then the system compares this value to the calculated hourly rate and applies the greater of the two charges. If you specify a maximum charge for a resource, then the system compares this value to the calculated hourly rate and applies the lesser of the two charges.

Flat Price

A resource price that remains constant regardless of the total number of hours booked for the resource. Used in conjunction with Hourly (Event Time) and Hourly (Reserved Time).

Half Day Price

The dollar amount that is used in calculating the resource price for a booking if the pricing unit is Half Day/Full Day (Event Time) or Half Day/Full Day (Reservation Time).

Full Day Price

The dollar amount that is used in calculating the resource price for a booking if the pricing unit is Half Day/Full Day (Event Time) or Half Day/Full Day (Reservation Time).

Hours

Multiplier used in calculating the resource price for a booking if the pricing unit is Half Day/Full Day (Event Time) or Half Day/Full Day (Reservation Time).

  1. Repeat Step 4 through Step 7 for each rate schedule and/or grouping as needed.
  2. Click Close