Configure Public Views

A public view, or view, is a grouping of specific rooms that you configure. You use views to organize rooms within one building or across multiple buildings in a manner that makes sense for your organization. For example, you might create a view that includes only the training rooms across all your locations, or you might create a view to manage heavily used conference rooms within a building. A room can be part of multiple views. A user can select a view for changing the information that is displayed in the Reservation Book or for searching for rooms in the Reservation Wizard. A view can also be useful for running reports.

  1. On the EMS menu bar, click Configuration > Facilities > Public Views

    The Public Views window opens. This window lists all the views that are configured in your EMS database.

  2. Click New

    The View dialog opens.

    In Description, enter a description (maximum 50 characters, including spaces).

    In Notes, enter information about the view. If you want EMS Web App users to have read-only access to the view, select Available to Everyday Users.

  3. Open the Rooms tab. 
  4. Enter any combination of the following search criteria:
  5. On the Available list, select the room (Ctrl-click to select multiple rooms) you want included in the view, and then Move (>) to the Selected list.

    Click Spelling to spell check the view description before you save the view.

  6. Click OK.