Bill Multiple Reference and PO Numbers for a Reservation

The following procedure details how to allocate a reservation charge to multiple billing reference numbers. By analogy, you can follow this procedure to allocate booking charges or booking detail charges to multiple billing reference numbers and/or PO numbers. 

To bill multiple reference and PO numbers for a reservation:

  1. For a selected reservation, open the Billing Reference Allocation tab, and then click Edit

    The Billing Reference Allocation dialog opens. By default, it displays the charge for the reservation allocated 100% to a single billing reference number placeholder.

  2. Select the billing reference number placeholder, and then click Edit

    The Split Billing Add dialog opens.

  3. Do one of the following:
    • Enter the billing reference number to which you are allocating the reservation charges, and then click OK. The Split Billing Add dialog closes. You return to the Billing Reference Allocation dialog with the newly added billing reference number allocated at 100%. 
    • Search for a billing reference: click the Search icon and select a billing reference number from the list, or, enter a search string in the Find field to choose from a list of close matches. The Billing References dialog closes. The Split Billing Add dialog displays with the selected billing reference number. The Billing Reference Allocation dialog displays with the selected billing reference number allocated at 100%.
  4. Do one of the following:

    • To allocate the reservation charges to only this single billing reference number, click OK. The newly added billing reference number, allocated at 100%, is displayed on the Billing Reference Allocation tab.

    • To allocate the reservation charges to multiple billing reference numbers, click New. The Split Billing Add dialog opens.

    1. Do one of the following:
      • Enter a Billing Reference number, and then click OK.
      • Search for a number by selecting from the list or by keyword, and then click OK. 

      The Billing Reference Allocation dialog appears with each of the newly added billing reference numbers displayed with a 0% allocation.

  5. Repeat these steps until you have added all the needed billing reference numbers.
  6. For each new billing reference number, double-click in the Percent field to select the percent, and then change the percent to the appropriate value. The percentages must add up to 100%.
  7. Click OK to close the Billing Reference Allocation dialog and return to the Billing Reference Allocation tab on the Navigator. The Billing Reference Allocation tab displays all the billing reference numbers and their percent allocations.