Rooms

In addition to spaces, team members can book rooms for work or meetings. Rooms are on floors which are in buildings (buildings > floors > rooms). To see your rooms, go to Configuration > Facilities > Rooms.

Create room

There are two processes for creating a room.

From Rooms

1. Go to Configuration > Facilities > Rooms.

2. Click Add new.

3. Enter rooms details, including its Max capacity and the Building and Floor where the room is located.

4. Click Create.

   You can now move the room to where you want it on the floor plan for the floor you selected.

From Buildings & floors

1. Go to Configuration > Facilities > Buildings & floors.

2. In the Buildings & floors list on the left, select the floor you want to create a room on.

   You can also use Search to find the floor.

3. Click Add new and select Room.

4. Enter rooms details, including its Max capacity.

5. Click Create.

   You can now move the room to where you want it on the floor plan for the floor.

Create multiple rooms

You enter a name prefix when creating multiple rooms. The name prefix comes before the number for each room created (for example, Conference Room 1, Conference Room 2, and so on). You can also leave the name prefix blank so that new rooms are named 1, 2, 3, and so on.

1. Go to Configuration > Facilities > Buildings & floors.

2. In the Buildings & floors list on the left, select the floor you want to create rooms on.

   You can also use Search to find the floor.

3. Click Add new and select Multiple rooms.

4. Enter the Number of rooms you want to create.

5. Enter room details, including the Name prefix and the Max capacity.

6. Click Create.

   You can now move the rooms to where you want them on the floor plan for the floor.

Update room

You can update a room’s name, status, or description. There are two processes for updating a room.

From Rooms

1. Go to Configuration > Facilities > Rooms.

2. Select the room you want to update.

3. Make your changes.

4. Click Update.

From Buildings & floors

1. Go to Configuration > Facilities > Buildings & floors.

2. In the Buildings & floors list on the left, select the floor where the room is that you want to update.

   You can also use Search to find the floor.

3. Double-click on the room you want to update in the Rooms list on the left.

4. Make your changes.

5. Click Update.

Delete room

You can only delete a room that is not booked. Remove all bookings before completing these steps.

1. Go to Configuration > Facilities > Rooms.

2. Select the room you want to delete.

3. Click Delete.

4. In the confirmation dialog, click Delete.

Assign rooms to floor plan

You assign a room to a building and floor during the room creation process, and then you can follow these steps to move the room to where you want it on the floor plan. Rooms not yet on the floor plan are labeled Not assigned but are still part of the floor.

1. Go to Configuration > Facilities > Buildings & floors.

2. 2. In the Buildings & floors list on the left, locate the floor whose floor plan you want to assign a room to.

   You can also use Search to find the floor.

3. Drag and drop a room from the Not assigned list on the left onto the floor plan in the location where you want it.

   You can click the filter button to filter by space type and you can choose to show or hide neighborhoods.

You can also drag and drop rooms on the floor plan to move them to a different location or into the Not assigned list to remove them from the floor plan.