Import Spaces

With the EMS Flex bulk import tool, you can import many spaces at the same time instead of creating one at a time in EMS Flex. You can do this via a .csv file.

Before you import the .csv file, create the space types for the building first in EMS Flex.

New floor names and neighborhood names in the .csv file will be created in EMS Flex if they don’t already exist. After you import the .csv that contains a new floor name, you’ll need to select the floor in EMS Flex and upload a floor plan.

Spaces are imported by buildings. You can include multiple floors and neighborhoods in a single import.

During the import, if you click the back arrow next to the building name, the import gets cancelled.

  1. Create a .csv file with the following column heading labels in this order:

    • FloorName

    • WorkspaceType

    • WorkspaceName

    • WorkspaceDescription

    • WorkspaceStatus

    • NeighborhoodName

  2. Add the information to each row under the appropriate column in the .csv file and save the file.

  1. In EMS Flex, select Facilities > Buildings.

  2. In the Buildings & floors list, select a building.

  3. Click Import workspace > Upload.

    The file uploads and a confirmation message displays.

    • If rows have errors such as missing or duplicate data, those rows will not get imported. To view the errors, turn on Show errors only. Fix errors in the original .csv file and upload again.

    • If no rows have errors, the .csv file is ready to import.

  1. Click Import.

    A progress message and then a success message displays.

  1. When the import finishes, click Done.

Download a .csv Template

You can also download a .csv template with predefined column heading labels.

  1. Select Facilities > Buildings.

  2. In the Buildings & floors list, select a building.

  3. Click Import workspaces.

  4. On the Import workspaces page, click Download Template.

    A .csv file downloads with the heading labels already created for you.

Export a .csv File

If you have spaces in EMS Web App that you want to move into EMS Flex, you can export a .csv file in the required format from the EMS Platform Services Admin page:

companyname.emscloudservice.com/platform/admin#/csvexport

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