EMS Web App Release Notes V44.1, Update 12

Build #:  44.1.12000.448

Automatically Add Resources to a Reservation with EMS for Microsoft Exchange

If a resource is tied to a specific room and configured with an Exchange Resource Mailbox, users can automatically invite resources to a room using EMS for Microsoft Exchange . Either adding or removing a resource for a booking will automatically add the invitation to or delete the invitation from that resource's calendar.

Internal Reference # 30332, 29668

ERI Support in Web App For All Exchange-enabled Templates

For users utilizing both VC templates and non-VC templates, bookings can be created in the Web App and added resources will be automatically invited in Outlook if resource is configured with an Exchange Resource mailbox. Updating rooms/times or deleting resources specified as a feature of that room will automatically be updated if configured with an Exchange Resource mailbox.

Internal Reference # 30211 

Automatically Add Resources to a Reservation Using VC-Enabled Templates

For users utilizing VC templates, bookings can be created in the Web App and added resources will be automatically invited in Outlook if resource is configured with an Exchange Resource mailbox. Updating rooms/times or deleting resources specified as a feature of that room will automatically be updated if configured with an Exchange Resource mailbox.

Internal Reference # 29395

View All Available Inventory in Resource Modal from Add Services Page

From the Add Services page, users can view all available inventory when adding services to an existing booking.

Internal Reference # 29977

Users Can View Total Inventory Quantity When Booking With EMS for Microsoft Exchange

EMS for Microsoft Exchange makes it possible for users to see all available inventory items when adding resources to their reservation. 

Internal Reference # 29906

All Available Inventory Will Display in Resource Modal

For a simple (single-booking) reservation, available inventory will be displayed when resource modal is opened.

Internal Reference # 29976

View All Available Inventory in Resource Modal When Adding Services

From the Manage Services page, users can view all available inventory when adding services to an existing booking.

Internal Reference # 29978

View All Available Inventory in Resource Modal from Unauthenticated Request Page

When adding a resource to a single-booking reservation on the Unauthenticated Request page, users can view all available inventory. 

Internal Reference # 29979

Improved Messaging When Resources Are Not Available or Not Added to a Reservation

When users create a reservation with services across multiple locations, the message they receive that not all services were available for all locations is much clearer. 

Internal Reference # 29535

Clarified Services Unavailable Messaging

Users were receiving error messages for services that were unavailable but messages need to contain information regarding specific resource/location combinations where the service addition failed.

Internal Reference # 30160

User Authentication for Skype for Business Online

When users toggle Skype for Business for the first time, they will be presented with a Skype for Business authentication form. If users successfully authenticate, a valid token will be generated and will not be required to authenticate again when adding Skype for Business to bookings in the EMS Web App. If users fail to authenticate, the Skype for Business toggle will be disabled. 

Internal Reference # 29771

User Authentication for Skype for Business On Premise

When users toggle Skype for Business for the first time, they will be presented with a Skype for Business authentication form. If users successfully authenticate, a valid token will be saved for 8 hours. If users fail to authenticate, the Skype for Business toggle will be disabled. 

Internal Reference # 29769

Skype for Business Meeting Details 

Users adding Skype for Business to an Exchange-enabled reservation will be able to view the meeting details in the Reservation Details.

Internal Reference # 29192

Users Can Add Skype for Business to Reservation Using Toggle

Users can add Skype for Business to their reservation by using the Skype Meeting toggle on the first and last tabs of the Room Request screen.  

Internal Reference # 29946

Skype Toggle Appears if Skype for Business Has Been Enabled (Desktop View)

Skype for Business toggle appears if the Enabled for Skype parameter is set to Yes and the template is enabled for Skype (in Desktop View).

Internal Reference # 29945

Skype Toggle Appears if Skype for Business Has Been Enabled (Mobile View)

Skype for Business toggle appears if the Enabled for Skype parameter is set to Yes and the template is enabled for Skype (in Mobile View).

Internal Reference # 30253

All Skype for Business Details—Including Call-in Details—Will Be Included in Email Notifications to Attendees

If Skype for Business is enabled, email notifications for reservations including Skype for Business meetings will include the call-in and meeting details.

Internal Reference # 30251

Users Receive Notification When Skype for Business Is Added or Removed from Reservation

During the creation of a reservation, users will receive a notification that Skype information will be added or removed from their reservation when they toggle Skype for Business off/on.

Internal Reference # 29947

Translation Added to Skype for Business Specific Screens

Internal Reference # 30028

Add Skype for Business to Recurring Meetings

Users can add Skype for Business to a recurring reservation. This will add Skype for Business meeting information to all bookings within the recurring reservation. 

Internal Reference # 29249

Skype for Business Meeting Details for Recurring Meetings Will Appear on Skype and Outlook Calendars

Users can add Skype for Business to a recurring reservation. This will add Skype for Business meeting information to the user's Skype and Outlook Calendars for all bookings within the recurring reservation. 

Internal Reference # 29958

Meeting Owners Can View Skype for Business Meeting Details

Meeting owners can view Skype for Business meeting details after they add Skype for Business to their reservation in the Home, My Events, My Booking Details, and Edit Reservation screen Booking Details.  

Internal Reference # 29193

Booking Details Modal Includes Skype Meeting Info 

When Skype for Business is added to a reservation, a Skype Meeting Info row is created on the Booking Details modal. This row includes the Skype meeting ID and is visible to the meeting owner. 

Internal Reference # 29949

Reservation Details Tab Includes Skype Meeting Info 

When Skype for Business is added to a reservation, a Skype Meeting Info row is created on the Reservation Details tab below the Comment row. This row includes the Skype meeting ID and is visible to the meeting owner. 

Internal Reference # 29997

Edit Reservations Containing Skype for Business

Users can edit their reservation (date, time, location, etc.) but once they have added Skype to their reservation, they cannot remove it. Users can delete the link but the link is not disabled. 

Internal Reference # 29197

Edits to Skype for Business Are Reflected on Skype Calendar

User edits to Skype for Business meetings—including date, time, and attendees—are reflected on the user's Skype Calendar.

Internal Reference # 29952

Disable Skype Meeting Toggle Appears on Exchange Edit Page

The Skype Meeting toggle accurately reflects whether Skype for Business is enabled for the booking when Skype for Business is enabled at the global and template levels. The disabled Skype Meeting toggle will appear on the Exchange Edit page above the Add Location button.

Internal Reference # 29981

Disable Skype Meeting Toggle Appears on Add Location Page

The Skype Meeting toggle accurately reflects whether Skype for Business is enabled for the booking when Skype for Business is enabled at the global and template levels. The disabled Skype Meeting toggle will appear on the Add Location page above the Add Location button.

Internal Reference # 29982

Disable Skype Meeting Toggle Appears on Add Location Page of the Mobile View

The Skype Meeting toggle accurately reflects whether Skype for Business is enabled for the booking when Skype for Business is enabled at the global and template levels. The disabled Skype Meeting toggle will appear on the Mobile Web App Add Location page above the Add Location button.

Internal Reference # 30254

Canceling a Reservation With a Skype for Business Meeting

When users cancel a meeting that includes Skype for Business, the Skype link will be invalidated. The changes will be reflected on the user's Outlook calendar. 

Internal Reference # 29198

Canceling a Reservation With a Skype for Business Meeting

When users cancel a meeting that includes Skype for Business, the Skype link will be invalidated. The changes will be reflected on the user's Skype calendar. 

Internal Reference # 29954

Email Notification to Attendees Include Skype for Business Information

Users can send Skype meeting information links in email notifications they send to attendees. 

Internal Reference # 29194

Send Invitation Link Includes Join Skype

The Send Invitation link on the Reservation Summary page includes the Join Skype link. 

Internal Reference # 29955

Upon Initial Creation Skype Meeting Details Appear on Skype Calendars

Booking details—including time, date, description, and Join Skype link—will appear on attendees' and organizers' Skype calendars.

Internal Reference # 29195

Upon Initial Creation All Skype for Business Meeting Details Included on Attendees' and Organizers' Skype Calendars

Booking details—including time, date, description, and Join Skype link—will appear on attendees' and organizers' Skype calendars.

Internal Reference # 29957

Join a Skype Call from Web App

Meeting organizers can manually join Skype for Business meetings by clicking the Join Skype link from the Home, My Events, and My Booking Details pages. Clicking Join Skype will launch the Skype for Business app or web site. 

Internal Reference # 29196

Join Skype Link Appears in Booking Details

Meeting organizers can manually join Skype for Business meetings by clicking the Join Skype link from the Booking Details page on both Web App and Mobile Web App. 

Internal Reference # 29950

Join Skype Link Appears in Reservation Tasks Section 

Meeting organizers can manually join Skype for Business meetings by clicking the Join Skype link from the Reservation Tasks section of the Reservation Summary on the Web App. 

Internal Reference # 29998

Skype Meeting Info Includes PSTN Call-in Information 

Skype for Business does not include call-in information by default. If available, PSTN call-in information is included in the Skype meeting info. 

Internal Reference # 29349

All Skype Meeting Details and Actions to Meeting Updated on All EMS Applications

All actions—including editing, canceling or ending now—to a meeting with Skype for Business will be reflected on all EMS applications that are integrated with Skype for Business. In addition, the Join Skype link and other Skype meeting details will be populated on all EMS applications integrated with Skype for Business. 

Internal Reference # 29200

All Skype Meeting Details and Actions to Meeting Updated on All EMS Applications

All actions—including editing, canceling or ending now—to a meeting with Skype for Business will be reflected on all EMS applications that are integrated with Skype for Business. In addition, the Join Skype link and other Skype meeting details will be populated on all EMS applications integrated with Skype for Business. 

Internal Reference # 30171

Services for Reservations Created in Request a Room Template Could Not Be Edited through Manage Services

When users created a reservation using the Request a Room template and added Services, those Services could not be edited in Manage Services. No Save Changes button appeared once changes were made. 

Fix: Modified functionality so that services can be edited in Manage Services. 

Internal Reference # 28014

Multiple Contact Instances from Web App

Manually created or modified Outlook contacts were sometimes appearing multiple times in the EMS Web App. Invitation will not send out to all attendees.

Fix: Modified functionality so that only a single instance of the contact created in Outlook will appear in EMS Web App. 

Internal Reference # 28929

Icons Not Scaled to Floor Plan Diagram

When users viewed the Floor Plan Configuration, the icons were not scaling to the diagram. Icons were only appearing normal when zoomed in. 

Fix: Modified functionality so that icons appeared the appropriate size.

Internal Reference # 26112

Floor Map Not Appearing in Chrome or FireFox Browsers

Users attempting to search for rooms in the Floor Map tab could not see floor plan. 

Fix: Modified functionality so that floor plans immediately appear. 

Internal Reference # 30525

Users Could Not Book Buildings Due to Unrelated Building Closure/Holiday

Users trying to book a building were receiving an error stating, "Request violates building hours," despite the fact that the building closure or holiday was not related to the selected building. 

Fix: Modified functionality so that buildings can be booked on dates when there is no building closure or holiday set, despite a different building having a closure or a holiday on that day.

Internal Reference # 29980

Incorrect Room Availability Data for Recurring Meetings 

When attempting to book recurring meetings, the data under room availability was not correctly reflecting actual room availability. 

Fix: Modified functionality so that the actual availability of rooms is reflected in the room availability column when booking a recurring meeting. 

Internal Reference # 29440

Users Were Allowed to Create Bookings in Closed Buildings

Users creating a recurring reservation were allowed to book buildings that were closed during the recurrence date range. 

Fix: Modified functionality so that customers can restrict whether the EMS Web App allows users to book events in closed buildings. 

Internal Reference # 30518

After Deleting a Room From a Reservation, Room Still Listed on Services Page

When users deleted rooms from a reservation created in the Web App, those deleted rooms and services were still appearing on the Services Page.

Fix: Modified functionality so that only services and resources for active rooms in the reservation appear.

Internal Reference # 26744

Users Received an Error When Clicking on Room Name in Daily List

Users attempting to view room details by clicking on the room name under Browse Events Daily List were instead receiving an error.

Fix: Modified functionality so that users can view room details when clicking on the room name under Browse Events Daily List.

Internal Reference # 30710

Confirmed Bookings Marked as Canceled in Custom Links

When viewing bookings through custom links, the word Canceled was appearing before the name of confirmed events. The events were not canceled and these same events were showing normally in Browse Events. 

Fix: Modified functionality to ensure the bookings do not appear as Canceled when viewed through the custom links.

Internal Reference # 30100

Apostrophes Were Not Displaying Correctly in First Contact Name

In the 1st Contact Name field, apostrophes were not appearing correctly. 

Fix: Modified functionality to ensure apostrophes were appearing correctly. 

Internal Reference # 30770

Save Changes & Cancel Buttons Not Working When Editing an Existing Service Order Time or Estimated Count

When attempting to edit a service order or estimated count, the Save Changes and Cancel buttons were not appearing to commit the change. 

Fix: Modified functionality so that the Save Changes and Cancel buttons appear underneath the service order details.

Internal Reference # 30499